Compliance with retention obligations. This time in focus: electronically transmitted bank statements. Electronic bank statements are finally being recognised as accounting documents by the tax authorities — but only under certain conditions. You can find the current BMF circular on this topic HERE.
Frequently asked questions
Frequently asked questions
Are electronically transmitted bank statements recognised by the tax office as accounting vouchers?
Yes, electronic bank statements are generally recognised as accounting vouchers. However, certain requirements must be met, particularly regarding retention, immutability, and traceability of the data. The relevant BMF circular is decisive in this respect.
What requirements apply to the retention of electronic bank statements?
Electronic bank statements must be retained in their originally transmitted electronic format throughout the statutory retention period (generally 10 years). A mere paper printout is not sufficient for tax purposes. In addition, the data must be stored in an unalterable, legible, and machine-readable form in order to comply with the GoBD requirements.
Is a printout of an electronic bank statement sufficient for the tax office?
No, a paper printout of an electronically transmitted bank statement does not satisfy the statutory retention requirements. Since the statement was originally transmitted in electronic form, the electronic original must also be stored and retained in an audit-proof manner.
How long must electronic bank statements be retained?
As accounting documents, electronic bank statements are subject to the statutory retention period of 10 years pursuant to § 147 AO. They must be retained in electronic form so that the data remain legible and analyzable at all times.
What role does the BMF circular on the recognition of electronic bank statements play?
The BMF circular defines the specific conditions under which electronically transmitted bank statements are recognized as accounting documents. It governs requirements regarding authenticity, integrity, and audit-proof storage of the data, thereby providing legal certainty for companies that rely on electronic banking.